Request your Clearances

The Office of Practicum Education mandates that all students (Including all students completing their practicum at their place of employment) obtain the maximum clearances required by the state in which the practicum is located, as outlined by Castlebranch system. (Link to apply is below).

  • All students are required to obtain all clearances (including students completing their practicum at their place of employment), prior to the start of the practicum course or the student may be dropped from the course and pulled from the practicum.
  • CastleBranch is the third party vendor that has access to your records submitted. As such, The Fair Credit Reporting Act (FCRA) requires that all students utilizing a third party vendor for confirming background checks and medical clearances sign a disclosure and authorization form. (Appendix I of the Manual)
  • If a student has a prior criminal record, or related concerns, they should disclose this to the Practicum Education Specialist (as soon as they are assigned to one) for purposes of planning during the placement process.
  • Each individual agency may request additional clearances for their specific site. Students must communicate with the agency directly for guidance around additional clearances required.

When to pull your clearances:

Semester(s) in Practicum Pull your clearances no later than Clearances Due
Fall/Spring semester (*BSW and MSW) June 1st August 1st
Spring/Summer semester (*MSW ONLY) October 1st December 1st
Summer Block semester (*MSW ONLY) February 1st April 1st

How to obtain your clearances: (A new set of clearances is required for ALL students each academic year-Including all students completing their practicum at their place of employment).

  • Apply here:
    • Select the state you will be completing your practicum course in and follow the steps accordingly.
      • First year using Castlebranch, students will select “I am a new student, and this is the first time placing an order
      • Second year using Castlebranch, students will select “I have placed an order previously and need to renew my background check”.

Medical Records or Medical Clearances Information:

Each prospective practicum site has its own policies and procedures on what records are required and how these records are handled. This may include additional items that Temple does not require. Many practicum sites, particularly those that are health-related, are requiring an updated immunization record and other medical verification, including urine screens, before beginning practicum.  Additional cost may be associated with this type of practicum which is the responsibility of the student. If a site lists specific health requirements needed, students will utilize CastleBranch to complete those health requirements.