TUPA Officer Positions
Here is a summary of the responsibilities of each TUPA Officer. All positions become open for nominations in February, with elections every March. No prior experience is required to serve as a TUPA Officer!
See TUPA’s bylaws for more details.
President & Vice President
– Chair monthly TUPA meetings.
– Oversee officer elections and fill officer vacancies.
– With the Outreach & Advocacy Officer, maintain relationships with administrators, faculty members, and alumni who support TUPA.
– Work with Secretary and Communications Officer to respond to incoming e-mails and maintain a TUPA membership roll.
– Meet with subcommittees as needed to advance TUPA’s mission.
Secretary
– Create and distribute an agenda for monthly TUPA meetings.
– Schedule rooms (or manage Zoom link) for monthly TUPA meetings.
– Record minutes at each TUPA meeting.
– Organize and maintain TUPA documents in Google Drive.
– Work with Presidents and Communications Officers to respond to incoming e-mails and maintain a TUPA membership roll.
Treasurer
– Develop an annual budget, with input from other officers.
– Keep track of all funds that TUPA receives and report the budget status at each TUPA meeting.
– Work with the Office of the Vice President of Research to disperse funds for approved -expenditures.
– Work with Events Coordinators to determine a budget for each event.
– Develop and delegate fundraising strategies.
Co-Events Coordinators
– Schedule and coordinate monthly social events, with the help of other officers and the TUPA committee, and report updates at each TUPA meeting.
– Maintain contact with other postdoc associations in Philadelphia to plan joint events.
– Work with the Communications Officer to advertise each event.
– Work with the Treasurer to determine a budget for each event.
– Help organize professional development events twice a year.
Advocacy & Outreach Officer
– Coordinate efforts to gain more visibility for postdoc work and value across campus, with the Communications Officer.
– Coordinate outreach and advocacy efforts with other groups on and off campus.
– Help recruit and orient new TUPA members.
– Gather data to help identify issues postdocs are facing informally (by speaking with postdocs) or formally (using surveys).
– With the Presidents, maintain relationships with administrators, faculty members, and alumni who support TUPA.
Communications Officer
– Maintain TUPA website, removing dated information and keeping all pages up to date.
– Administrate forums for communication among postdocs, including Slack and WhatsApp.
– Update TUPA social media accounts regularly.
– Work with Secretary and Presidents to respond to incoming e-mails and maintain a TUPA membership roll.
– Work with the Event Coordinators to advertise each event.
– Coordinate efforts to gain more visibility for postdoc work and value across campus, with the Advocacy & Outreach Officer.
Webmaster
– Maintain the TUPA website, keeping images, posts, and calendars up to date.
– Update layout and links to maintain user-friendliness, professional image, and functionality.
– Improve website aesthetics and functionality for better accessibility.