ACADEMIC ASSEMBLY OF LIBRARIANS

GENERAL ASSEMBLY

TUESDAY, March 12, 2013

PALEY LIBRARY, LECTURE HALL

MINUTES

Attending:  Brian Boling (recorder), Jim Bongiovanni (Chair), Carla Cunningham, Mark Darby, Kristina DeVoe, David Dillard, Lauri Fennell, Erin Finnerty, Justin Hill, Josue Hurtado, Carol Lang, Molly Larkin, Jonathan LeBreton, Krystal Lewis, Rick Lezenby, Jill Luedke, Gerard Mahlman, Greg McKinney, David Murray, Penelope Myers, Katy Rawdon, Fred Rowland, Brian Schoolar, Jackie Sipes, Margery Sly, Sandi Thompson

Meeting called to order at 2:05 p.m.

1. Approval of Minutes (B. Boling)

Minutes for May 2012 were approved by the General Assembly.

2.  Introduction of new librarians

Justin Hill is the new Access Services and Resource Sharing Librarian.  Justin has a criminal justice degree from Temple.  His library career started as a stacks worker during his undergraduate years.  He has an M.L.S. from Pitt’s online program.  His dog, Echo, likes to eat things he should not.

Josue Hurtado is the new Coordinator of Public Services for Special Collections Research Center.  He has a Bachelor’s degree in History from Stanford and an M.L.S. from University of Michigan.  He will be living in Princeton Junction, as his wife works in New York City.

3. Remarks by the Interim Dean of Libraries (C. Lang)

Joe Lucia has been selected as Dean of the Libraries.  He will officially begin on July 1^st, but he will be working on the new library before his start date.  He will be meeting with Provost Dai and Jim Creedon to explore the steps involved in the planning process.

As the Provost announced, the location for the new library is still undetermined.  Many people wish it to remain on the east side of Broad Street.  The location will be one of the first issues considered by the University’s Master Planner.  Sites being discussed include the Barton Hall footprint, the strip of restaurants near Anderson Hall, or the site of an older residence hall along Broad Street.

Carol mentioned that the travel ban will soon be lifted.  A new online system, Concur, will make the travel reimbursement process run more smoothly.  The expected turnaround time for reimbursement using Concur is three days.

3. Review and Vote on Proposed Bylaws changes pertaining to

AAL Representation on Faculty Senate (J. Bongiovanni, C. Cunningham)

Carla brought the proposed Bylaw changes which would authorize a new March election cycle for librarian representation on the Faculty Senate.  Future Faculty Representative Senate terms would be three-year terms.  Nobody voiced objections to the proposed change.

4. Special Election

AAL Representatives to Faculty Senate (C. Cunningham)

Fred Rowland was elected to a two-year term and David Murray was elected to a one-year term as AAL representatives to the Faculty Senate.

5. Old Business

None.

6. New Business / Announcements

None.

Meeting adjourned at 2:32 p.m.

ACADEMIC ASSEMBLY OF LIBRARIANS

GENERAL ASSEMBLY

TUESDAY, January 8, 2013

2:00PM

PALEY LIBRARY, LECTURE HALL

MINUTES

Attending:  Jenifer Baldwin, Doreva Belfiore, Steven Bell, Aslaku Berhanu, Brian Boling, Mark Darby, Kristina DeVoe, Erin Finnerty, Cynthia Gingrich, Andrea Goldstein, Latanya Jenkins, Noa Kaumeheiwa, Delphine Khanna, Carol Lang, Molly Larkin, Krystal Lewis, Jill Luedke, Jessica Lydon, Gregory McKinney, David Murray, Penelope Myers, John Necci, Katy Rawdon, Fred Rowland, Brian Schoolar, Jackie Sipes, Margery Sly, Courtney Smerz, Sandi Thompson, Diane Turner.

1. Approval of minutes (B. Boling)

All GA minutes are currently undergoing the review process.

2. Introduction of new librarians

Jenifer Baldwin introduced Latanya Jenkins, the new librarian for Government Information & African American Studies.  Latanya most recently worked at Morgan State University as Government Information Librarian.  She is allergic to animals and has no pets.

Brian Schoolar introduced Erin Finnerty, the new Electronic Resources librarian.  She has six years of experience in electronic resources, most recently at Richard Stockton.  Brian joked that her initial tasks involve cleaning up messes left by her predecessor.  She has a Walker coonhound named Julep.

3. Remarks by the Interim Dean of Libraries (C. Lang)

Dean Lang met with Jim Creedon, Senior Vice President for Construction, Facilities and Operations before the break to discuss progress on the new library.  Final details on the Snowheta contract are being finalized.  A construction management firm has been selected.  President Theobold decided to delay the planning period until the new library dean is hired.

President Theobold met with the Council of Deans on January 2^nd  and discussed the need to link affordability and excellence and importance of graduating students who are on the job market.  President Theobold noted that a Master Planner for the University will be hired, and that a new Office of Strategic Marketing—encompassing marketing and communications staff from Institutional Advancement and Community & Government Relations staff—will be formed.

Interim Provost Dai has been informed about the proposal for emeritus status for librarians and is open to discussion of this possibility.  The Provost search committee expects to have a shortlist for the position by late January or early February.  Once a new provost is on board, various Dean searches will recommence.

4. Discussion/Q&A with ACRL President (S. Bell)

Steven Bell presented on the topic “Everything You Always Wanted To Know About the ACRL President, But Were Afraid To Ask”.  The presentation followed the series of questions below:

Does the ACRL President Actually Do Anything?

Steven described the position as being along a spectrum ranging from being Figurehead to the Functional.  For instance, he has been added to conference calls merely because another organization president was in attendance and is often asked for quotes and blurbs (Figurehead).

However, the President is leader of a 12000 member organization with a multi-million dollar budget.  Thus, Steven is responsible for preparing for meetings at ALA Midwinter, ALA Annual, and two ALA Executive Board meetings, in addition to the ACRL conference.  He has been actively involved in the streamlining of ACRL’s committee structure and planning agendas for meetings.  He also has the last say on which restaurant will be attended.  (Functional)

How Much Time Does It Take To Do Whatever It Is The ACRL President Actually Does?

The answer varies depending on time of year, with workload increasing as conferences approach.  Steven mentioned that the job is a 3-year commitment, and that he participates in weekly calls with the Executive Director, Past President, and President Elect.

When Does The ACRL President Start Being The ACRL President?

The term begins the day following ALA Annual after a year as Vice President/President Elect.

How Many Babies Have You Kissed As The ACRL President?

Only one—his grandchild—but not in any official capacity.

What Is Your Big Project As ACRL President?

This question comes from a misunderstanding of the current role of the ACRL President.  At one time, each President introduced an initiative such as the ACRL Excellence in Libraries Award.  Now there is no longer a budget to start new initiatives, and such initiatives would be counter to the current streamlining of committees.  That said, Steven has tried to increase the focus on student learning and scholarly communication in the organization, and the increase awareness of metrics for proving the value of Academic Libraries.  His President’s Program will deal with rethinking the ACRL brand and added value in higher education.

How much travel is involved in being ACRL President?

Steven will travel 10 times to Chicago, 5 times to D.C., visit 3 campuses nominated for the Excellence in Libraries award, and various multiple states for chapter programs.  He has a travel agent to assist with planning.

Does the ACRL President have a crown, scepter, cape, or other regalia?

No.  Steven was given an engraved novelty gavel, but not the official gavel used for meetings.

Can the all-powerful ACRL president get me on a committee?

No, the Vice-president/President Elect has more appointment responsibilities.  ACRL Communities of Practice are self-governing and ACRL has been streamlined from 50 to 37 committees.

Can the ACRL President change the course of Academic Libraries?

No.  ACRL is a member-oriented association focused on delivering value to its members.  It hopes to support the members in such a way that they can change/improve librarianship.

What is so darn special about being President of ACRL?

It involves work, responsibility, and travel.  However, to Steven, the important thing is being part of something bigger.

The floor was opened for questions, but none were asked.

5. Old Business

None.

6. New Business / Announcements

None.

7. Meeting adjourned at 2:45 p.m.

ACADEMIC ASSEMBLY OF LIBRARIANS

GENERAL ASSEMBLY

TUESDAY, NOVEMBER 13, 2012

2:00PM

PALEY LIBRARY, LECTURE HALL

Minutes

Attending: Jenifer Baldwin, Doreva Belfiore, Kristina DeVoe, Bill Dobkowski, Poliana Irizarry, Delphine Khanna, Carol Lang, Jonathan LeBreton, Krystal Lewis, Jill Luedke, Gerry Mahlman, Penelope Myers, John Necci, Katy Rawdon, Jackie Sipes

Meeting Called to order at 2:05pm by Krystal Lewis, Vice Chair/Chair Elect

1. Approval of minutes from the 5/8/12 and 9/11/12 meetings.

Recording Secretary could not attend. No minutes were available for approval.

2. Introduction of new librarians

• Krystal welcomed colleagues from the Health Sciences and Law libraries who are attending their first General Assembly meeting.
• Head of Digital Library Initiatives, Delphine Khanna, introduced the new Digital Projects Librarian, Doreva Belfiore.
• Head of Reference and Instruction, Jenifer Baldwin, introduced the new Emerging Technologies Librarian and Subject Specialist for Education, Jackie Sipes.
• Interim Dean, Carol Lang, introduced the new Coordinator of Technical Services Librarian in the Special Collections Research Center, Katy Rawdon.

3. Remarks by the Interim Dean of Libraries (C. Lang)

Dean Lang discussed a recent University wide Council of Deans meeting where some statistics about the University were shared. She pointed out that undergraduate enrollment was down 7% from the previous year. She noted a 14% increase in Engineering and mentioned the current rehabilitation of the Engineering building to accommodate growth.

Interim President Englert gave an update on the Provost search. It will be a confidential, internal search. The search committee will consist of six faculty, one undergraduate student, one graduate student, three Deans (including Dean Lang), and Vice President/Chief Financial Officer and Treasurer, Anthony Wagner.

An RFP for construction firms for the new library building has gone out and presentations will take place soon.  Richie Holland is a member of the panel that will review proposals.

The next Library All Staff Meeting is November 28. University Architect Margaret Kearney will attend.

4. Hathi Trust (J. LeBreton)

Jonathan talked about Hathi Trust, and how and why Temple might use HT. Hathi Trust is a partnership of major research institutions and libraries working to ensure that the cultural record is preserved and accessible long into the future. There are more than sixty partners in Hathi Trust, and membership is open to institutions worldwide. It is relatively new and its digital library consists of over 10 million volumes: 5 million books and 200,000 serials, only half of which are in the public domain.

Full-text public domain books and journals in Hathi Trust are currently searchable in our Summon discovery tool. Temple is not a member of Hathi Trust, but is taking a serious look at joining. Jonathan listed some reasons Temple would use the Hathi Digital Repository: it could be a long term preservation strategy, it’s scalable and economic, content is linkable to print on demand, and it provides local and collaborative discovery.

Eligibility would require a Shibboleth for login, and to provide Hathi Trust with our print holdings information in order to calculate our fee to join.

Delphine Khanna commented that Hathi Trust is planning to digitize most Federal Documents. Special Collections in libraries could scan in-house then upload content. Hathi Trust is encouraging partners to digitize their unique content.

5. Creative Commons licenses (F. Rowland)

Fred gave an overview of Creative Commons (CC). Creative Commons licenses are copyright licenses used by authors to give permission for the public to use and share their work. CC licenses allow for “some rights reserved”, rather than just “all rights reserved.” The first licenses were given out in 2001 in version 1.0. Creative Commons is now in version 3.0. CC licenses are used around the world and are enforceable. Authors can choose from six types of licenses that grant varying degrees of sharing, distribution, and alteration privileges. http://creativecommons.org/licenses/

Poliana pointed out that CC licenses derived from the self publishing movement.

6. Old Business

No Old Business

7. New Business / Announcements

Kristina DeVoe reported news from the Faculty Senate.

a.  There has been increased attention on enrollment and retention rates. Enrollment has been going down over the past few years.

• We lose 15% of students in the first year, and another 15% in the second year. Each percentage point of loss equates to about $2 million loss for the university.
• 37% students take four years to graduate
• 67% students take six years to graduate
• Average debt for students who graduate from Temple is $31,000

In reaction to these statistics, the office of undergraduate Development has increased the number of academic advisors

b. Kristina mentioned that Temple will begin functioning under a Responsibility Centered Budget, the budget management style incoming President Theobald used at Indiana University. Temple currently functions with a Centralized budget. A Responsibility Centered Budget could mean increased responsibility on the Deans, and may affect the responsibilities of the new Provost.

c. Kristina also gave an update on the Dean of Libraries Search. The search committee consists of 14 people, including Kristina. The committee is working with the search firm Isaacson, Miller. They had a healthy pool of prospects and have identified 8 candidates. Off-site interviews just concluded and on campus interviews will begin in early Spring.

8. Adjournment 3:33pm

ACADEMIC ASSEMBLY OF LIBRARIANS

GENERAL ASSEMBLY

TUESDAY, September 11, 2012

2:00PM

PALEY LIBRARY, LECTURE HALL

MINUTES

Attending: Jim Bongiovanni (Chair), Krystal Lewis (Vice-chair), Brian Boling (Recorder), Carla Cunningham, Molly Larkin, Jonathan Lebreton, Cynthia Gingrich, Doreva Belfiore, Penelope Myers, Delphine Khanna, Brian Schoolar, Kristina DeVoe, Margery Sly, Steven Bell, Adam Shambaugh, Mark Darby, Fred Rowland, Carol Lang (ex-officio)

Meeting called to order at 2:05 p.m.

1. Approval of minutes from the Sep 2011, Nov 2011, Jan 2012 and March 2012 AAL GA meetings (KML)

a.  The outstanding minutes from Sept 2011, Nov 2011, Jan 2012, and March

     2012 were approved.

2. Remarks by the Interim Dean of Libraries (CL)

a.  New faculty reception –  Dean Lang mentioned that the annual reception for new faculty would be held that evening.  Lauri Fennell will attend.  Doreva will be invited next year.

b.  Hiring and vacancies – The search for Coordinator of Technical Services for SCRC will wrap up soon.  Final interviews were held the preceding week for the African American Studies/Government Information Reference Librarian position.  Searches for Access Services Librarian, Coordinator of Public Services for SCRC, and Bibliographic Assistant in Access Services should post shortly.  Two other exceptions on the horizon will create Web Services and Digital Services Librarian positions in DLI.  Permission will be sought to replace Susan LaValley in Health Sciences and to fill at least one of the two Science Librarian vacancies.

c.  Dr. Dai – Dean Lang hopes that the new interim Provost Dr. Hai-Lung Dai will attend the All Staff Meeting on September 25^th.  He has been interested in the many new things he’s learning about the library.  In their meeting on September 12, the Dean and Provost will discuss ARL rankings and library statistics, as well as the PARA process.  Dean Lang also hopes to discuss additional vacancies at the library and the possibility of emeritus status for librarians.  David Murray and Richie Holland have worked together on documentation regarding the question of emeritus status.  Dr. Dai has been engaged in the process of planning for the new library and has added that subject to the meeting’s agenda.

3. Vote on Proposed By-Laws Revisions
   1. Incorporating HSL and Law librarians into AAL  –  This change was uncontroversial, though there continued to be discussion of whether the language about librarians with advanced degrees in librarianship was a tautology.  Dean Lang mentioned that some library B.A.’s have Masters of Library Science degrees, but are not in librarian positions with librarian-specific duties.
   2. PARA, further clarifying who can vote and serve on committees involving bargaining-unit members  — Fred Rowland expressed concerns that the language in this section was unclear, though he admitted that the TAUP agreement, as a legal contract, would trump the AAL bylaws if any conflict were to arise.  Other members felt that the language was clear in its intent (ensuring that HSL and Law librarians could not serve on PARA, Merit, or Selection & Appointment committees).  To allow HSL and Law librarians to join AAL prior to the faculty senate vote, the assembly decided to vote on the current changes, but to continue investigating if further tweaks will make the intent clearer.  Mark Darby motioned to vote.  The changes passed with 13 in favor of the current revisions.

4. Old Business

No old business was discussed.

5. New Business / Announcements

a.  Steven Bell attended an August 21 presentation by the three architecture teams chosen as finalists for the new library.  Each team gave a 45 minute presentation and spent 45 minutes answering questions from the committee.  The presentations were supposed to focus on philosophical issues (e.g., what is the role of the library in academia?), rather than design issues.  The committee hoped to determine which firm would work best with Temple stakeholders.  The selection committee’s favorite, decided at the end of the meeting, was Snohetta.  Past Snohetta projects were seen as impressive and visionary.  They had also paired up with a local engineering firm that worked on Alter Hall.

6. Adjournment

Meeting adjourned at 2:45 p.m.

ACADEMIC ASSEMBLY OF LIBRARIANS

GENERAL ASSEMBLY

TUESDAY, May 8, 2012

2:00PM

PALEY LIBRARY, LECTURE HALL

MINUTES

Attending: Jenifer Baldwin, Aslaku Berhanu, Brian Boling, Carla Davis Cunningham, Mark Darby, Kristina DeVoe, David Dillard, Andrea Goldstein, Thomas Heverin, Molly Larkin, Carol Lang, Jonathan LeBreton, Krystal Lewis (recorder), Jill Luedke, Greg McKinney, David Murray (Chair), Penelope Myers, Fred Rowland, Adam Shambaugh, Margery Sly, Sandi Thompson, Tom Whitehead.

Meeting called to order at 2:03.

1. Note on GA minutes from 9/13/11, 11/15/11, 1/10/12, and 3/13/12 (DM)

Minutes are still under review and will be sent to the AAL listserv when ready for approval.

2. Remarks by the Interim Dean of Libraries (CL)

Dean Lang told the General Assembly that Kenneth E. Lawrence, Jr., Sr. VP Government, Community & Public Affairs, announced that this afternoon Pennsylvania’s Senate Appropriations Committee passed SB1469 as part of the Commonwealth’s FY13 budget.. If enacted, SB1469 will restore Temple’s state funding to last year’s level rather than further cutting Temple’s funding by 30 percent as proposed by the Governor.

Dean Lang gave updates on hiring and the new library building:

1. Hiring
   1. Emerging Technologies Librarian – Interviews are complete.  Thanks to Adam Shambaugh for chairing the search committee.
   2. Digital Projects Librarian – Delphine Khanna is chairing the search committee.  The position has been posted.
   3. Coordinator for SCRC Technical Services – Margery Sly is chairing the search committee.  The position has been posted.
   4. Coordinator for SCRC Public Services – Permission to fill the position has been received and a search will begin when the Coordinator for SCRC Technical Services search is further along.
   5. Digital Developer – The search has concluded and there will be news to share soon.
   6. Server Applications Administrator – The search is underway and there will be news to share soon.
   7. Electronic Resources Librarian – An exception from the Provost is pending.
   8. Reference Librarian/Subject Specialist for African American Studies and Government Information – An exception has just been received.
   9. Dean of the Libraries – Dean Lang forwarded the names of the members of the search committee to the library staff yesterday.  The search firm has requested documentation from the Library such as a organizational charts, LibQual results, and the strategic plan.
   10. The Libraries currently have 43 vacant positions out of 148 for at 29% vacancy rate.

2. New Building
   1. Margaret Carney, the University Architect, recently met with the Student Library Advisory Board (SLAB).
   2. An RFP for the architectural design firm has been posted on the website of the Pennsylvania Commonwealth’s General Services Administration. An information session for interested architects will be held on May 17^th. Proposals are due two weeks later.
   3. Dean Lang will send more information to the LIBSTAFF list.

Dean Lang announced the dates for the next All Staff Meeting (May 30^th); the summer field trip to Johns Hopkins University Libraries (July 11^th); and the All Staff Luncheon (August 1 or 2.)

Dean Lang asked for questions.  P. Myers shared that the Library at University of Pittsburgh is offering early retirement to classified staff.

3. Proposed Bylaws changes (KL and DM) pertaining to

1. Incorporating HSL and Law librarians into AAL
2. PARA, further clarifying who can vote and serve on committees involving bargaining-unit members

A couple of questions were raised:

3. Do the Bylaws need to include the terms for senators? (K. DeVoe).  Dean Lang said that the terms go into the procedures and will be voted on later.
4. Does Steering need to vote the Bylaws out of the committee before they can be voted on in the Assembly? (M. Darby) No.

C. Davis Cunningham noted an inconsistency with the TAUP language in B9 of the Bylaws and asked that Merit committee documentation be reviewed.

D. Murray stated that he believes adding HSL and Law librarians to the AAL is a positive step.

A vote will take place at the AAL meeting in September.

4. Reports of the standing committee chairs

Standing committee chairs gave brief reports which will be added to the minutes.  Although not a standing committee, D. Murray also gave a report on the activities of the Steering Committee.

5. Election results for 2012-2013 (FR)

F. Rowland announced the results of the election:

Vice-Chair/Chair Elect – Krystal Lewis

Member-At-Large – Carla D. Cunningham

Recording Secretary – Brian Boling

Continuing Education Committee

Two Year Term: Adam Shambaugh

One Year Term: Penelope Myers

Nominations & Elections Committee – Carla D. Cunningham

Selection and Appointments Committee

Andrea Goldstein

Rick Lezenby

PARA – Promotion and Regular Appointment Committee

Kristina DeVoe

David Murray

6. Old Business

P. Myers encouraged the AAL to consider submitting names for the staff recognition award.

7. New Business / Announcements

None.

8. Adjournment

Meeting adjourned at 3:00.

ACADEMIC ASSEMBLY OF LIBRARIANS

GENERAL ASSEMBLY

TUESDAY, MARCH 13, 2012

2:00PM

PALEY LIBRARY, LECTURE HALL

MINUTES

Attending: Carla Davis Cunningham, Mark Darby, Anne Harlow, Molly Larkin, Carol Lang, Jonathan LeBreton, Krystal Lewis (recorder), Jill Luedke, David Murray (Chair), Penelope Myers, Brian Schoolar, Gretchen Sneff, Sandi Thompson.

Meeting was called to order at 2:03 P.M.

1. Note on GA minutes from 9/13/11, 11/15/11, and 1/10/12 (DM)

Minutes are all in various stages of approval, but will be available on the AAL Drupal site by the end of May. Future General Assembly meetings will be paperless: no printed agendas or minutes will be provided to attendees. The secretary will arrange to have the agenda projected.

2. Remarks by the Interim Dean of Libraries (C. Lang)

Dean Lang mentioned that the lecture hall was set up for that afternoon’s public program, The Abandoned City: Vincent Feldmen in conversation with Ken Finkel.  Display cases on the mezzanine were curated by students who will attend the program.

Dean Lang gave updates on the budget, hiring, and the new library building:

1. Budget – No one knows yet to what the cuts will amount. The library may need to engage in conversation during the coming fiscal year (FY2013) with its constituencies to reduce or cut our database and journal subscriptions the following fiscal year.
2. Hiring
   1. Library Technology Services – the position formerly held by Woody Bastien will be filled shortly.
   2. Senior Technical Support, HSL – search is almost concluded.
   3. Digital Library Initiatives programmer – has been advertised and is receiving applications.
   4. Digital Projects Librarian – received approval to proceed.  A search committee will be formed for this TAUP position.
   5. Emerging Technologies Librarian – over 30 applications were received.  Adam Shambaugh is the chair of the search committee which is in the process of scheduling phone interviews.
   6. Media Specialist – interviews are starting today.
   7. Part-time Reference Librarians – Andrew Diamond and Samantha Slade were hired.
   8. Public Services Coordinator for SCRC – approval has been received.
   9. Project Archivist – Jessica Lydon has started; will process the Littell collection for PJAC.
   10. Library Applications Administrator, formerly Server Administrator, has been advertised and applications are being accepted.
   11. Government Documents / African-American Studies Librarian – no news on the exception request.
   12. Dean – waiting on faculty names for the search advisory committee to be submitted to the Provost by the Faculty Senate.
3. New Library Building – The Board of Trustees has approved the financing to move to the design phase.  A cross-section of campus will be involved in shaping the vision.  Dean Lang and Steven Bell were interviewed by Temple News about the new building.

There were no questions for the Dean.

3. Dean of Libraries – Search Advisory Committee, Librarian Representation (DM)

Last year the Provost’s office requested names of 6 librarians, 2 each from Paley system, HSL, and Law, for the Search Advisory Committee. Kristina DeVoe submitted a list. This year, David has submitted the same list of names. David asked the Provost’s office for a timeline for the search. The Provost’s office does not yet have an official timeline, but expects active recruiting to happen over the summer and interviews in the early fall semester. Dean Lang asked about the inclusion of administrators and department heads in the list. Administrators and department heads will be selected separately. Penelope observed that HSL and Law librarians are disproportionately represented on the list.

4. Old Business

Penelope asked about emeritus status for library faculty. Several years ago, a previous request for emeritus status for library faculty was unsuccessful. She asked that it be revisited and added to the agenda for the next Steering Committee meeting.

5. New Business / Announcements

Carla announced the need for a provision to elect library faculty representative senators that includes Law and HSL, which began a discussion. The faculty constitution defines “professional librarians” as any full-time librarian, including those at HSL and Law. Current election procedures apply to the AAL, of which HSL and Law librarians are not members. A review of the AAL by-laws as regards to membership will be taken up by the steering committee. The by-laws cannot be amended by the senate election deadline, so a temporary provision will be made.

Gretchen asked for news on the presidential search. Dean Lang thought it was unlikely there will be any news until a new president is announced. The interview and selection process is closed due to the need for confidentiality for high profile candidates.

6. Adjournment

Meeting adjourned at 2:59.

ACADEMIC ASSEMBLY OF LIBRARIANS

GENERAL ASSEMBLY

TUESDAY, January 10, 2012

2:00PM

PALEY LIBRARY, LECTURE HALL

MINUTES

Attending: Jenifer Baldwin, Brian Boling, Jim Bongiovanni (Vice-chair), Mark Darby, Kristina DeVoe, Andrea Goldstein, Anne Harlow, Thomas Heverin, Molly Larkin, Carol Lang, Krystal Lewis (recorder), Rick Lezenby, Jill Luedke, Greg McKinney, Penelope Myers, Brian Schoolar, Gretchen Sneff.

Meeting called to order at 2:06 P.M.

1. Approval of minutes from the November 15, 2011 meeting

Minutes are pending.

2. Remarks by the Interim Dean of Libraries (C. Lang)

Dean Lang gave several updates:

1. Hiring – The Library has received exceptions to recruit for:
   1. Emerging Technologies Librarian, , RIS department, TAUP position. The search committee put together 8 months ago will be reconvened: Adam Shambaugh (chair), Brian Schoolar, Jenifer Baldwin, Phil D’Andrea, and John Pettit.
   2. Coordinator of Technical Services, SCRC department, TAUP position.  This position will coordinate processing workflow of collections and the creation of DACS-compliant finding aids. Margery Sly will chair the as-yet-unformed search committee.
   3. Server Administrator, Library Technology Services department, Keith Savage’s former position, will be rewritten as an administrator of applications running on servers. Position description is pending.
   4. Media Specialist, RIS department/Media Services.
   5. BA II, which will be reclassified as a programmer for Digital Library Initiatives.

There are currently 35 open positions across the Libraries. The Provost is continuing to ask all units to consider how to increase efficiencies and make do with the available staff.

2. TAUP merit – Kristina DeVoe is chairing the Merit committee, which is currently reviewing applications.
3. Budget – There is a half-billion dollar state shortfall, so a 5% rescission has been announced for Temple.  If it’s proportional, $775,000 will be cut from the Library’s budget.  Dean Lang will attend a Council of Deans meeting about the budget tomorrow. Jonathan LeBreton mentioned that with university budget cuts, the priority is to minimize impact on the current students, so more funds are taken from the business, rather than academic, side.  The Library falls in the middle. Cuts will mostly come from the Library’s carry-over funds.
4. Library field trip – will be to Johns Hopkins University Libraries in the summer.
5. Artwork – Dean Lang had a piece of student artwork installed in her office: a piece of fabric art by a Tyler art student.
6. Provost’s white paper – Dean Lang initiated a discussion about the Provost’s recent white paper.  The short timeline, proposed merger of Boyer and Tyler Schools, and the closer relationship between Computer Services and the Library were mentioned.

3. ALA Midwinter (Anyone)

Steven Bell and Jonathan are attending.

4. Old Business

None.

5. New Business / Announcements

1. Penelope Myers gave a tour to 15 people from Computer Services.
2. Andrea Goldstein, as chair of the PARA committee, mentioned that Krystal Lewis and Jill Luedke were awarded a 4^th 1-year contract. Jim Bongiovanni and Thomas Heverin were awarded a 5^th 2-year contract and Kristina DeVoe was awarded regular appointment.

6. Adjournment

Meeting adjourned at 2:55.

ACADEMIC ASSEMBLY OF LIBRARIANS

GENERAL ASSEMBLY

TUESDAY, NOVEMBER 15, 2011

2:00PM

PALEY LIBRARY, LECTURE HALL

MINUTES

Attending: Aslaku Berhanu, Jim Bongiovanni (Vice-chair), Carla Davis Cunningham, Mark Darby, Andrea Goldstein, Anne Harlow, Justin Hill, Richard James, Molly Larkin, Jonathan LeBreton, Krystal Lewis (recorder), Rick Lezenby, Jill Luedke, Byron Mayes, Adam Shambaugh, Gretchen Sneff, Sandi Thompson, Tom Whitehead.

Meeting called to order at 2:04 PM.

1. Approval of minutes from the September 13, 2011 meeting

Minutes are pending.

2. Remarks by the Interim Dean of Libraries (C. Lang)

Dean Lang gave several updates:

1. Positions – The Provost is proceeding very cautiously due to the $220M shortfall in projected Pennsylvania revenue in the first quarter. Interviews for the Manager of Library Personnel Services are complete and Human Resources is making an offer. Interviews for the Part-time Reference Librarian positions are in progress.
2. IT review – As a result of the server crash in September, Jerry Hinkle, Executive Director of the TECH Center, was asked to conduct a thorough review of the Libraries’ core IT services.  He spent the next 30 days in the Libraries, and met with many individuals and groups. Jerry and his supervisor Sheri Stahler, AVP for Academic Commputing/Computer Services, with input from Carol and Jonathan LeBreton, have drafted a report of observations and recommendations.  The report has been reviewed by Tim O’Rourke, Vice President, Computer and Financial Services & CIO, and has been sent to the Provost. After Carol meets with the Provost concerning the report, she will share any information regarding recommendations or changes. Carol thanked all who met with Jerry.
3. New building – A new library building was mentioned in an article in the Philadelphia Inquirer last Sunday. Temple has appointed a new Senior Vice President for Construction, Facilities and Operations – Jim Creedon Tony Wagner, Executive Vice President, CFO and Treasurer, presented on the Temple 20/20 Plan, budget, and new library building at the Library’s Board of Visitors meeting last Thursday. He brought along Margaret Carney, the University Architect. Because of the aforementioned reasons, Carol is hopeful that plans for a new library building are moving forward.
4. All Staff Meetings – The next All Staff Meeting is November 29, 2011 and all librarians are encouraged to attend. Tony Wagner will attend the January 26, 2012 meeting to discuss the budget.
5. Staff holiday party – An announcement regarding the Staff Holiday Party, to be held during study days, is forthcoming.

3. Updates made to New Drupal-based AAL website (Steering Committee members)

Delphine Khanna demonstrated the new Drupal-based AAL website at the last General Assembly meeting. Jim Bongiovanni reported that the new AAL site has since been updated with bylaws, committee memberships, and minutes. Any questions regarding the AAL website should be directed to Delphine or Jim.

4. Update on PARA Process (AG)

The PARA committee is comprised of Andrea Goldstein (chair), Rick Lezenby, Molly Larkin and Carla Davis Cunningham. Andrea reported that all candidates for contract renewal and regular appointment were recommended to the Dean.  The Dean has made recommendations to the Provost, who will make a decision by December 20^th. The PARA committee will next consider December contract renewal for hires since July and promotion applications in the spring semester.

5. *Update on Continuing Education calendar (ST)

Sandi Thompson announced that Istvan Varkonyi, Director of the General Education Program, will speak about the Gen Ed certification process on Tuesday December 6^th at 2:00. Please send any ideas for upcoming continuing education programs to Sandi, Jenifer Baldwin, or Kristina DeVoe.

6. Old Business

None.

7. New Business / Announcements

None.

8. Adjournment

Meeting adjourned at 2:27 PM.

ACADEMIC ASSEMBLY OF LIBRARIANS

GENERAL ASSEMBLY

TUESDAY, SEPTEMBER 13, 2011

2:00PM

PALEY LIBRARY, LECTURE HALL

MINUTES

Attending: Steven Bell, Brian Boling, Jim Bongiovanni, Carla Davis Cunningham, Mark Darby, Anne Harlow, Thomas Heverin, Delphine Khanna, Molly Larkin, Jonathan LeBreton, Krystal Lewis (recorder), David Murray (Chair), Penelope Myers, Brian Schoolar, Margery Sly, Gretchen Sneff, Tom Whitehead.

Meeting called to order at 2:02 PM.

1. Approval of minutes from the May 10, 2011 meeting

Minutes approved without corrections.

2. New Drupal-based AAL website (D. Khanna)

Delphine announced that the AAL website content is migrating to Drupal.  Drupal is database-driven and has more functionality than Contribute, e.g. WYSYWYG editor, events creation.  In Drupal, web pages are not deleted, but unpublished, and revisions are tracked.  Currently, only Steering Committee members have access to Drupal. Once LDAP authentication is set up, others may have access, however the AAL members present indicated that they see no need for every AAL member to have access/editing privileges at this time.  Adding content to Drupal by cutting and pasting from Microsoft Word does not cause formatting problems, but the source code can be edited manually.

3. Remarks by the Interim Dean of Libraries (C. Lang)

Carol gave several updates:

• Temple University Libraries was ranked 57 (up from 58 previously) in the ARL Library Investment Index 2009-10, which was recently published in the Chronicle of Higher Education.  The index measures library expenditures on materials and staff salaries and wages.
• Temple University is hosting Library Journal’s second “Future of the Academic Library Symposium: Bridging the Gap” on November 11.  A website for the symposium will go live next week.
• Hiring: In July, the Libraries received several hiring exceptions for positions.  The Part-Time Reference Librarian positions have been posted.  Other exceptions have been submitted.
• Tonight Temple University Libraries, Urban Archives is hosting the program “Sound and Vision” at the Piazza at Schmidts at 7:30 PM.
• An all staff meeting will be held tomorrow at 2:30.  Please encourage colleagues to attend.

4. Old Business

Librarians’ new roles in the Faculty Senate were discussed.  Previously the AAL elected two representative faculty senate librarians who observed Faculty Senate meetings, but due to a bylaws change, many librarians are now members of the Faculty Senate. The AAL will continue to elect representative faculty senate librarians. Carla Davis Cunningham pointed out that Faculty Senate membership includes the Law and HSC librarians. Questions were raised about whether Law and HSC librarians are eligible to vote for representative faculty senate librarians and whether faculty senate membership includes department heads.  Brian Schoolar has asked the Faculty Senate Executive Committee about librarian service on Senate committees.  Librarians should now be receiving Faculty Senate emails and if they are not they should notify Brian or David Murray.

5. New Business / Announcements

Gretchen Sneff suggested investigating paperless AAL GA meetings.

6. Adjournment

Meeting adjourned at 2:40.

ACADEMIC ASSEMBLY OF LIBRARIANS

GENERAL ASSEMBLY

TUESDAY, MAY 10, 2011

2:00PM

PALEY LIBRARY, LECTURE HALL

MINUTES

Attending: Larry Alford, Jenifer Baldwin, Aslaku Berhanu, Jim Bongiovanni, Carla Davis-Cunningham, Kristina DeVoe (chair), Andrea Goldstein, Thomas Heverin, Delphine Khanna, Molly Larkin, Jonathan LeBreton, Krystal Lewis (recorder), Jill Luedke, David Murray, Penelope Myers, Fred Rowland, Brian Schoolar, Margery Sly, Sandi Thompson, Diane Turner.

Meeting called to order at 2:08 PM.

1. Approval of minutes from the March 8, 2011 meeting

Minutes approved without corrections.

2. Elections (S. Thompson and F. Rowland)

Sandi collected ballots.  After two additional tie-breaking votes for the Faculty Senate Library Committee member, she announced the election results:

Steering Committee

Continuing Members: David Murray (Chair Elect), Thomas Heverin (Member-at- Large), Krystal Lewis (Recorder), Larry Alford (ex officio)

     Vice-Chair / Chair Elect: Jim Bongiovanni

     Member-At-Large: Jill Luedke

Continuing Education Committee

     Chair (continuing member from last year): Sandi Thompson

     Member (2 yr term): Jenifer Baldwin

     Member (1 yr term): Kristina De Voe

Faculty Senate Representative

     Continuing Member: Brian Schoolar
Fred Rowland

Faculty Senate Library Committee
Penelope Myers

Nominations & Elections Committee

     Chair (continuing member from last year: Fred Rowland
Adam Shambaugh

Selection & Appointment Committee
Continuing Members:  Aslaku Berhanu, Adam Shambaugh
Krystal Lewis
Fred Rowland

PARA
Continuing Members: Andrea Goldstein, Rick Lezenby

     Carla Davis Cunningham
Molly Larkin

3. Remarks by the Dean of Libraries (L. Alford)

Kristina thanked Larry for his service to the libraries and announced that a farewell party will take place in June.

1. Library Prize: Larry remarked that the papers were outstanding and used lots of library resources. Students talked about the help they received from librarians and even took pictures with them.

2. Hiring: Larry has no news regarding the appointment of an interim Dean; the Provost will ask for a meeting with the AALL when there’s an announcement.  An exception is being written for the Media Services Librarian position.

3. Budget: Over two years, the Library will cut 8%/$1.67 million of it’s budget; 60% of the cut will happen in the first year, 40% in the second year. In the first year, the cut will be applied to materials; to positions in the second year.  An 8% cut to materials, combined with inflation, equals an 18-20% decrease in buying power.  Larry believes there’s enough money in reserves to bridge FY 2012, to stave off cuts until FY 2013.

4. Faculty Senate: Larry thanked Carla for her work in securing librarian membership in the faculty senate.

4. Committee Annual Reports

Committee reports are available on the H Drive.

1. Steering Committee (K. De Voe)
2. Continuing Education Committee (J. Luedke)
3. Faculty Senate Library Committee (J. Baldwin)
4. Selection & Appointment Committee (A. Berhanu)
5. PARA Committee (F. Rowland)
6. Merit Committee (C. Davis-Cunningham)
7. Faculty Senate Representatives (C. Davis-Cunningham / B. Schoolar)
8. Nominations & Elections (S. Thompson)

5. Amendments to Faculty Senate Constitution and Bylaws (C. Davis-Cunningham)

Carla announce that the amendment to allow full-time professional librarians up to the level of department head to be members of the Faculty Senate passed.  The articles that mention librarians will be adjusted.

6. Old Business

Penelope thanked Kristina for her service as AALL president. A round of applause followed.

7. New business/announcements

None.

8. Adjournment

Meeting adjourned at 3:04 PM.