ACADEMIC ASSEMBLY OF LIBRARIANS

GENERAL ASSEMBLY

TUESDAY, May 8, 2012

2:00PM

PALEY LIBRARY, LECTURE HALL

MINUTES

Attending: Jenifer Baldwin, Aslaku Berhanu, Brian Boling, Carla Davis Cunningham, Mark Darby, Kristina DeVoe, David Dillard, Andrea Goldstein, Thomas Heverin, Molly Larkin, Carol Lang, Jonathan LeBreton, Krystal Lewis (recorder), Jill Luedke, Greg McKinney, David Murray (Chair), Penelope Myers, Fred Rowland, Adam Shambaugh, Margery Sly, Sandi Thompson, Tom Whitehead.

Meeting called to order at 2:03.

1. Note on GA minutes from 9/13/11, 11/15/11, 1/10/12, and 3/13/12 (DM)

Minutes are still under review and will be sent to the AAL listserv when ready for approval.

2. Remarks by the Interim Dean of Libraries (CL)

Dean Lang told the General Assembly that Kenneth E. Lawrence, Jr., Sr. VP Government, Community & Public Affairs, announced that this afternoon Pennsylvania’s Senate Appropriations Committee passed SB1469 as part of the Commonwealth’s FY13 budget.. If enacted, SB1469 will restore Temple’s state funding to last year’s level rather than further cutting Temple’s funding by 30 percent as proposed by the Governor.

Dean Lang gave updates on hiring and the new library building:

1. Hiring
   1. Emerging Technologies Librarian – Interviews are complete.  Thanks to Adam Shambaugh for chairing the search committee.
   2. Digital Projects Librarian – Delphine Khanna is chairing the search committee.  The position has been posted.
   3. Coordinator for SCRC Technical Services – Margery Sly is chairing the search committee.  The position has been posted.
   4. Coordinator for SCRC Public Services – Permission to fill the position has been received and a search will begin when the Coordinator for SCRC Technical Services search is further along.
   5. Digital Developer – The search has concluded and there will be news to share soon.
   6. Server Applications Administrator – The search is underway and there will be news to share soon.
   7. Electronic Resources Librarian – An exception from the Provost is pending.
   8. Reference Librarian/Subject Specialist for African American Studies and Government Information – An exception has just been received.
   9. Dean of the Libraries – Dean Lang forwarded the names of the members of the search committee to the library staff yesterday.  The search firm has requested documentation from the Library such as a organizational charts, LibQual results, and the strategic plan.
   10. The Libraries currently have 43 vacant positions out of 148 for at 29% vacancy rate.

2. New Building
   1. Margaret Carney, the University Architect, recently met with the Student Library Advisory Board (SLAB).
   2. An RFP for the architectural design firm has been posted on the website of the Pennsylvania Commonwealth’s General Services Administration. An information session for interested architects will be held on May 17^th. Proposals are due two weeks later.
   3. Dean Lang will send more information to the LIBSTAFF list.

Dean Lang announced the dates for the next All Staff Meeting (May 30^th); the summer field trip to Johns Hopkins University Libraries (July 11^th); and the All Staff Luncheon (August 1 or 2.)

Dean Lang asked for questions.  P. Myers shared that the Library at University of Pittsburgh is offering early retirement to classified staff.

3. Proposed Bylaws changes (KL and DM) pertaining to

1. Incorporating HSL and Law librarians into AAL
2. PARA, further clarifying who can vote and serve on committees involving bargaining-unit members

A couple of questions were raised:

3. Do the Bylaws need to include the terms for senators? (K. DeVoe).  Dean Lang said that the terms go into the procedures and will be voted on later.
4. Does Steering need to vote the Bylaws out of the committee before they can be voted on in the Assembly? (M. Darby) No.

C. Davis Cunningham noted an inconsistency with the TAUP language in B9 of the Bylaws and asked that Merit committee documentation be reviewed.

D. Murray stated that he believes adding HSL and Law librarians to the AAL is a positive step.

A vote will take place at the AAL meeting in September.

4. Reports of the standing committee chairs

Standing committee chairs gave brief reports which will be added to the minutes.  Although not a standing committee, D. Murray also gave a report on the activities of the Steering Committee.

5. Election results for 2012-2013 (FR)

F. Rowland announced the results of the election:

Vice-Chair/Chair Elect – Krystal Lewis

Member-At-Large – Carla D. Cunningham

Recording Secretary – Brian Boling

Continuing Education Committee

Two Year Term: Adam Shambaugh

One Year Term: Penelope Myers

Nominations & Elections Committee – Carla D. Cunningham

Selection and Appointments Committee

Andrea Goldstein

Rick Lezenby

PARA – Promotion and Regular Appointment Committee

Kristina DeVoe

David Murray

6. Old Business

P. Myers encouraged the AAL to consider submitting names for the staff recognition award.

7. New Business / Announcements

None.

8. Adjournment

Meeting adjourned at 3:00.

ACADEMIC ASSEMBLY OF LIBRARIANS

GENERAL ASSEMBLY

TUESDAY, MARCH 13, 2012

2:00PM

PALEY LIBRARY, LECTURE HALL

MINUTES

Attending: Carla Davis Cunningham, Mark Darby, Anne Harlow, Molly Larkin, Carol Lang, Jonathan LeBreton, Krystal Lewis (recorder), Jill Luedke, David Murray (Chair), Penelope Myers, Brian Schoolar, Gretchen Sneff, Sandi Thompson.

Meeting was called to order at 2:03 P.M.

1. Note on GA minutes from 9/13/11, 11/15/11, and 1/10/12 (DM)

Minutes are all in various stages of approval, but will be available on the AAL Drupal site by the end of May. Future General Assembly meetings will be paperless: no printed agendas or minutes will be provided to attendees. The secretary will arrange to have the agenda projected.

2. Remarks by the Interim Dean of Libraries (C. Lang)

Dean Lang mentioned that the lecture hall was set up for that afternoon’s public program, The Abandoned City: Vincent Feldmen in conversation with Ken Finkel.  Display cases on the mezzanine were curated by students who will attend the program.

Dean Lang gave updates on the budget, hiring, and the new library building:

1. Budget – No one knows yet to what the cuts will amount. The library may need to engage in conversation during the coming fiscal year (FY2013) with its constituencies to reduce or cut our database and journal subscriptions the following fiscal year.
2. Hiring
   1. Library Technology Services – the position formerly held by Woody Bastien will be filled shortly.
   2. Senior Technical Support, HSL – search is almost concluded.
   3. Digital Library Initiatives programmer – has been advertised and is receiving applications.
   4. Digital Projects Librarian – received approval to proceed.  A search committee will be formed for this TAUP position.
   5. Emerging Technologies Librarian – over 30 applications were received.  Adam Shambaugh is the chair of the search committee which is in the process of scheduling phone interviews.
   6. Media Specialist – interviews are starting today.
   7. Part-time Reference Librarians – Andrew Diamond and Samantha Slade were hired.
   8. Public Services Coordinator for SCRC – approval has been received.
   9. Project Archivist – Jessica Lydon has started; will process the Littell collection for PJAC.
   10. Library Applications Administrator, formerly Server Administrator, has been advertised and applications are being accepted.
   11. Government Documents / African-American Studies Librarian – no news on the exception request.
   12. Dean – waiting on faculty names for the search advisory committee to be submitted to the Provost by the Faculty Senate.
3. New Library Building – The Board of Trustees has approved the financing to move to the design phase.  A cross-section of campus will be involved in shaping the vision.  Dean Lang and Steven Bell were interviewed by Temple News about the new building.

There were no questions for the Dean.

3. Dean of Libraries – Search Advisory Committee, Librarian Representation (DM)

Last year the Provost’s office requested names of 6 librarians, 2 each from Paley system, HSL, and Law, for the Search Advisory Committee. Kristina DeVoe submitted a list. This year, David has submitted the same list of names. David asked the Provost’s office for a timeline for the search. The Provost’s office does not yet have an official timeline, but expects active recruiting to happen over the summer and interviews in the early fall semester. Dean Lang asked about the inclusion of administrators and department heads in the list. Administrators and department heads will be selected separately. Penelope observed that HSL and Law librarians are disproportionately represented on the list.

4. Old Business

Penelope asked about emeritus status for library faculty. Several years ago, a previous request for emeritus status for library faculty was unsuccessful. She asked that it be revisited and added to the agenda for the next Steering Committee meeting.

5. New Business / Announcements

Carla announced the need for a provision to elect library faculty representative senators that includes Law and HSL, which began a discussion. The faculty constitution defines “professional librarians” as any full-time librarian, including those at HSL and Law. Current election procedures apply to the AAL, of which HSL and Law librarians are not members. A review of the AAL by-laws as regards to membership will be taken up by the steering committee. The by-laws cannot be amended by the senate election deadline, so a temporary provision will be made.

Gretchen asked for news on the presidential search. Dean Lang thought it was unlikely there will be any news until a new president is announced. The interview and selection process is closed due to the need for confidentiality for high profile candidates.

6. Adjournment

Meeting adjourned at 2:59.

ACADEMIC ASSEMBLY OF LIBRARIANS

GENERAL ASSEMBLY

TUESDAY, January 10, 2012

2:00PM

PALEY LIBRARY, LECTURE HALL

MINUTES

Attending: Jenifer Baldwin, Brian Boling, Jim Bongiovanni (Vice-chair), Mark Darby, Kristina DeVoe, Andrea Goldstein, Anne Harlow, Thomas Heverin, Molly Larkin, Carol Lang, Krystal Lewis (recorder), Rick Lezenby, Jill Luedke, Greg McKinney, Penelope Myers, Brian Schoolar, Gretchen Sneff.

Meeting called to order at 2:06 P.M.

1. Approval of minutes from the November 15, 2011 meeting

Minutes are pending.

2. Remarks by the Interim Dean of Libraries (C. Lang)

Dean Lang gave several updates:

1. Hiring – The Library has received exceptions to recruit for:
   1. Emerging Technologies Librarian, , RIS department, TAUP position. The search committee put together 8 months ago will be reconvened: Adam Shambaugh (chair), Brian Schoolar, Jenifer Baldwin, Phil D’Andrea, and John Pettit.
   2. Coordinator of Technical Services, SCRC department, TAUP position.  This position will coordinate processing workflow of collections and the creation of DACS-compliant finding aids. Margery Sly will chair the as-yet-unformed search committee.
   3. Server Administrator, Library Technology Services department, Keith Savage’s former position, will be rewritten as an administrator of applications running on servers. Position description is pending.
   4. Media Specialist, RIS department/Media Services.
   5. BA II, which will be reclassified as a programmer for Digital Library Initiatives.

There are currently 35 open positions across the Libraries. The Provost is continuing to ask all units to consider how to increase efficiencies and make do with the available staff.

2. TAUP merit – Kristina DeVoe is chairing the Merit committee, which is currently reviewing applications.
3. Budget – There is a half-billion dollar state shortfall, so a 5% rescission has been announced for Temple.  If it’s proportional, $775,000 will be cut from the Library’s budget.  Dean Lang will attend a Council of Deans meeting about the budget tomorrow. Jonathan LeBreton mentioned that with university budget cuts, the priority is to minimize impact on the current students, so more funds are taken from the business, rather than academic, side.  The Library falls in the middle. Cuts will mostly come from the Library’s carry-over funds.
4. Library field trip – will be to Johns Hopkins University Libraries in the summer.
5. Artwork – Dean Lang had a piece of student artwork installed in her office: a piece of fabric art by a Tyler art student.
6. Provost’s white paper – Dean Lang initiated a discussion about the Provost’s recent white paper.  The short timeline, proposed merger of Boyer and Tyler Schools, and the closer relationship between Computer Services and the Library were mentioned.

3. ALA Midwinter (Anyone)

Steven Bell and Jonathan are attending.

4. Old Business

None.

5. New Business / Announcements

1. Penelope Myers gave a tour to 15 people from Computer Services.
2. Andrea Goldstein, as chair of the PARA committee, mentioned that Krystal Lewis and Jill Luedke were awarded a 4^th 1-year contract. Jim Bongiovanni and Thomas Heverin were awarded a 5^th 2-year contract and Kristina DeVoe was awarded regular appointment.

6. Adjournment

Meeting adjourned at 2:55.

ACADEMIC ASSEMBLY OF LIBRARIANS

GENERAL ASSEMBLY

TUESDAY, NOVEMBER 15, 2011

2:00PM

PALEY LIBRARY, LECTURE HALL

MINUTES

Attending: Aslaku Berhanu, Jim Bongiovanni (Vice-chair), Carla Davis Cunningham, Mark Darby, Andrea Goldstein, Anne Harlow, Justin Hill, Richard James, Molly Larkin, Jonathan LeBreton, Krystal Lewis (recorder), Rick Lezenby, Jill Luedke, Byron Mayes, Adam Shambaugh, Gretchen Sneff, Sandi Thompson, Tom Whitehead.

Meeting called to order at 2:04 PM.

1. Approval of minutes from the September 13, 2011 meeting

Minutes are pending.

2. Remarks by the Interim Dean of Libraries (C. Lang)

Dean Lang gave several updates:

1. Positions – The Provost is proceeding very cautiously due to the $220M shortfall in projected Pennsylvania revenue in the first quarter. Interviews for the Manager of Library Personnel Services are complete and Human Resources is making an offer. Interviews for the Part-time Reference Librarian positions are in progress.
2. IT review – As a result of the server crash in September, Jerry Hinkle, Executive Director of the TECH Center, was asked to conduct a thorough review of the Libraries’ core IT services.  He spent the next 30 days in the Libraries, and met with many individuals and groups. Jerry and his supervisor Sheri Stahler, AVP for Academic Commputing/Computer Services, with input from Carol and Jonathan LeBreton, have drafted a report of observations and recommendations.  The report has been reviewed by Tim O’Rourke, Vice President, Computer and Financial Services & CIO, and has been sent to the Provost. After Carol meets with the Provost concerning the report, she will share any information regarding recommendations or changes. Carol thanked all who met with Jerry.
3. New building – A new library building was mentioned in an article in the Philadelphia Inquirer last Sunday. Temple has appointed a new Senior Vice President for Construction, Facilities and Operations – Jim Creedon Tony Wagner, Executive Vice President, CFO and Treasurer, presented on the Temple 20/20 Plan, budget, and new library building at the Library’s Board of Visitors meeting last Thursday. He brought along Margaret Carney, the University Architect. Because of the aforementioned reasons, Carol is hopeful that plans for a new library building are moving forward.
4. All Staff Meetings – The next All Staff Meeting is November 29, 2011 and all librarians are encouraged to attend. Tony Wagner will attend the January 26, 2012 meeting to discuss the budget.
5. Staff holiday party – An announcement regarding the Staff Holiday Party, to be held during study days, is forthcoming.

3. Updates made to New Drupal-based AAL website (Steering Committee members)

Delphine Khanna demonstrated the new Drupal-based AAL website at the last General Assembly meeting. Jim Bongiovanni reported that the new AAL site has since been updated with bylaws, committee memberships, and minutes. Any questions regarding the AAL website should be directed to Delphine or Jim.

4. Update on PARA Process (AG)

The PARA committee is comprised of Andrea Goldstein (chair), Rick Lezenby, Molly Larkin and Carla Davis Cunningham. Andrea reported that all candidates for contract renewal and regular appointment were recommended to the Dean.  The Dean has made recommendations to the Provost, who will make a decision by December 20^th. The PARA committee will next consider December contract renewal for hires since July and promotion applications in the spring semester.

5. *Update on Continuing Education calendar (ST)

Sandi Thompson announced that Istvan Varkonyi, Director of the General Education Program, will speak about the Gen Ed certification process on Tuesday December 6^th at 2:00. Please send any ideas for upcoming continuing education programs to Sandi, Jenifer Baldwin, or Kristina DeVoe.

6. Old Business

None.

7. New Business / Announcements

None.

8. Adjournment

Meeting adjourned at 2:27 PM.

ACADEMIC ASSEMBLY OF LIBRARIANS

GENERAL ASSEMBLY

TUESDAY, SEPTEMBER 13, 2011

2:00PM

PALEY LIBRARY, LECTURE HALL

MINUTES

Attending: Steven Bell, Brian Boling, Jim Bongiovanni, Carla Davis Cunningham, Mark Darby, Anne Harlow, Thomas Heverin, Delphine Khanna, Molly Larkin, Jonathan LeBreton, Krystal Lewis (recorder), David Murray (Chair), Penelope Myers, Brian Schoolar, Margery Sly, Gretchen Sneff, Tom Whitehead.

Meeting called to order at 2:02 PM.

1. Approval of minutes from the May 10, 2011 meeting

Minutes approved without corrections.

2. New Drupal-based AAL website (D. Khanna)

Delphine announced that the AAL website content is migrating to Drupal.  Drupal is database-driven and has more functionality than Contribute, e.g. WYSYWYG editor, events creation.  In Drupal, web pages are not deleted, but unpublished, and revisions are tracked.  Currently, only Steering Committee members have access to Drupal. Once LDAP authentication is set up, others may have access, however the AAL members present indicated that they see no need for every AAL member to have access/editing privileges at this time.  Adding content to Drupal by cutting and pasting from Microsoft Word does not cause formatting problems, but the source code can be edited manually.

3. Remarks by the Interim Dean of Libraries (C. Lang)

Carol gave several updates:

• Temple University Libraries was ranked 57 (up from 58 previously) in the ARL Library Investment Index 2009-10, which was recently published in the Chronicle of Higher Education.  The index measures library expenditures on materials and staff salaries and wages.
• Temple University is hosting Library Journal’s second “Future of the Academic Library Symposium: Bridging the Gap” on November 11.  A website for the symposium will go live next week.
• Hiring: In July, the Libraries received several hiring exceptions for positions.  The Part-Time Reference Librarian positions have been posted.  Other exceptions have been submitted.
• Tonight Temple University Libraries, Urban Archives is hosting the program “Sound and Vision” at the Piazza at Schmidts at 7:30 PM.
• An all staff meeting will be held tomorrow at 2:30.  Please encourage colleagues to attend.

4. Old Business

Librarians’ new roles in the Faculty Senate were discussed.  Previously the AAL elected two representative faculty senate librarians who observed Faculty Senate meetings, but due to a bylaws change, many librarians are now members of the Faculty Senate. The AAL will continue to elect representative faculty senate librarians. Carla Davis Cunningham pointed out that Faculty Senate membership includes the Law and HSC librarians. Questions were raised about whether Law and HSC librarians are eligible to vote for representative faculty senate librarians and whether faculty senate membership includes department heads.  Brian Schoolar has asked the Faculty Senate Executive Committee about librarian service on Senate committees.  Librarians should now be receiving Faculty Senate emails and if they are not they should notify Brian or David Murray.

5. New Business / Announcements

Gretchen Sneff suggested investigating paperless AAL GA meetings.

6. Adjournment

Meeting adjourned at 2:40.

ACADEMIC ASSEMBLY OF LIBRARIANS

GENERAL ASSEMBLY

TUESDAY, MAY 10, 2011

2:00PM

PALEY LIBRARY, LECTURE HALL

MINUTES

Attending: Larry Alford, Jenifer Baldwin, Aslaku Berhanu, Jim Bongiovanni, Carla Davis-Cunningham, Kristina DeVoe (chair), Andrea Goldstein, Thomas Heverin, Delphine Khanna, Molly Larkin, Jonathan LeBreton, Krystal Lewis (recorder), Jill Luedke, David Murray, Penelope Myers, Fred Rowland, Brian Schoolar, Margery Sly, Sandi Thompson, Diane Turner.

Meeting called to order at 2:08 PM.

1. Approval of minutes from the March 8, 2011 meeting

Minutes approved without corrections.

2. Elections (S. Thompson and F. Rowland)

Sandi collected ballots.  After two additional tie-breaking votes for the Faculty Senate Library Committee member, she announced the election results:

Steering Committee

Continuing Members: David Murray (Chair Elect), Thomas Heverin (Member-at- Large), Krystal Lewis (Recorder), Larry Alford (ex officio)

     Vice-Chair / Chair Elect: Jim Bongiovanni

     Member-At-Large: Jill Luedke

Continuing Education Committee

     Chair (continuing member from last year): Sandi Thompson

     Member (2 yr term): Jenifer Baldwin

     Member (1 yr term): Kristina De Voe

Faculty Senate Representative

     Continuing Member: Brian Schoolar
Fred Rowland

Faculty Senate Library Committee
Penelope Myers

Nominations & Elections Committee

     Chair (continuing member from last year: Fred Rowland
Adam Shambaugh

Selection & Appointment Committee
Continuing Members:  Aslaku Berhanu, Adam Shambaugh
Krystal Lewis
Fred Rowland

PARA
Continuing Members: Andrea Goldstein, Rick Lezenby

     Carla Davis Cunningham
Molly Larkin

3. Remarks by the Dean of Libraries (L. Alford)

Kristina thanked Larry for his service to the libraries and announced that a farewell party will take place in June.

1. Library Prize: Larry remarked that the papers were outstanding and used lots of library resources. Students talked about the help they received from librarians and even took pictures with them.

2. Hiring: Larry has no news regarding the appointment of an interim Dean; the Provost will ask for a meeting with the AALL when there’s an announcement.  An exception is being written for the Media Services Librarian position.

3. Budget: Over two years, the Library will cut 8%/$1.67 million of it’s budget; 60% of the cut will happen in the first year, 40% in the second year. In the first year, the cut will be applied to materials; to positions in the second year.  An 8% cut to materials, combined with inflation, equals an 18-20% decrease in buying power.  Larry believes there’s enough money in reserves to bridge FY 2012, to stave off cuts until FY 2013.

4. Faculty Senate: Larry thanked Carla for her work in securing librarian membership in the faculty senate.

4. Committee Annual Reports

Committee reports are available on the H Drive.

1. Steering Committee (K. De Voe)
2. Continuing Education Committee (J. Luedke)
3. Faculty Senate Library Committee (J. Baldwin)
4. Selection & Appointment Committee (A. Berhanu)
5. PARA Committee (F. Rowland)
6. Merit Committee (C. Davis-Cunningham)
7. Faculty Senate Representatives (C. Davis-Cunningham / B. Schoolar)
8. Nominations & Elections (S. Thompson)

5. Amendments to Faculty Senate Constitution and Bylaws (C. Davis-Cunningham)

Carla announce that the amendment to allow full-time professional librarians up to the level of department head to be members of the Faculty Senate passed.  The articles that mention librarians will be adjusted.

6. Old Business

Penelope thanked Kristina for her service as AALL president. A round of applause followed.

7. New business/announcements

None.

8. Adjournment

Meeting adjourned at 3:04 PM.

ACADEMIC ASSEMBLY OF LIBRARIANS GENERAL ASSEMBLY
TUESDAY, MARCH 8, 2011
2:00PM
PALEY LIBRARY, LECTURE HALL MINUTES

Attending: Larry Alford, Jenifer Baldwin, Jim Bongiovanni (recorder), Carla Davis-Cunningham, Mark  Darby, Kristina DeVoe (chair), Andrea Goldstein, Delphine Khanna, Carol Lang, Molly Larkin, Jonathan LeBreton, Rick Lezenby, Jill Luedke, Greg McKinney, David Murray, Penelope Myers, Brian Schoolar, Adam Shambaugh, Margery Sly, Gretchen Sneff, Sandi Thompson.

Meeting called to order at 2:07pm.

• Approval of minutes from the January 25, 2011 meeting
  • Minutes approved with no corrections.
• Remarks by the Dean of Libraries (L. Alford)
  • Larry acknowledged staff in the Libraries’ improvements over the past six years and noted  that Governor Corbett gave his budget address earlier in the day, proposing a roughly 50% cut – $625 million – to state and state-related universities.  This will likely mean significant cuts  to Temple’s operating budget prior to tuition and other revenue increases.  Larry reported that the Libraries is still in a good position to shoulder the cuts, pointing out that there are 32 open  positions within the Libraries, including Law and Health Sciences, and that there are reserve  funds which can be carried forward to maintain the materials budget.
  • Kristina asked about the recommendations from the Huron Group, who was hired to identify opportunities for budget cuts which would not be across the board, and whether any of their  suggestions were made available. Jonathan said that library data was requested and given to them, but that there has been no follow-up as of yet.
  • Gretchen asked how the budget will affect the proposed new building.  Larry noted that since  monies  come  from  two  different  sources,  there  should  be  no  direct  impact; however, if the Governor decides to place a cap on capital spending, building projects may be affected.
• Making the most of your ACRL Conference (K. DeVoe)
  • Kristina  distributed  a  handout  with  session  suggestions  for  the  upcoming  ACRL conference and opened discussion with questions on how others plan their conference experience.  Sandi recommended attending sessions outside of one’s immediate subject expertise for new perspectives.
  • Jonathan pointed out that presentations given by LIS doctoral   students   could   be   interesting   to   attend   as   well.   Gretchen   suggested participating in dine-arounds and meet-up activities scheduled to take place around Philadelphia. Penelope noted that she and Jenifer will be volunteering for the ACRL Local Arrangements Committee and that volunteers are still needed.  Kristina suggested using the TULinsider blog as a way for sharing additional conference tips.
  • Jonathan, in response to learning that there will be a presentation focused on patron- driven  acquisitions at the conference, mentioned that our own patron-driven e-book acquisition program recently began and that titles were being viewed and purchased.  A discussion of the program followed.
• Old business
  • None.
• New business/announcements
  • Carla  reported  that  the  Merit  Committee  met  and  reviewed  11  applications. The committee submitted its recommendations to the Dean.
  • Kristina reminded everyone that Digital Day is scheduled for March 23rd   and that the planning committee is looking for volunteers to help with the event.
• Adjournment
  • Meeting adjourned at 2:48pm.

ACADEMIC ASSEMBLY OF LIBRARIANS GENERAL ASSEMBLY
TUESDAY, JANUARY 25, 2011
2:00PM
PALEY LIBRARY, LECTURE HALL 

Minutes

Attending: Larry Alford, Jenifer Lee Baldwin, Steven Bell, Jim Bongiovanni, Carla Davis Cunningham, Mark Darby, Kristina DeVoe (chair), Andrea Goldstein, Anne Harlow, Delphine Khanna, Carol Lang, Molly Larkin, Jonathan LeBreton, Krystal Lewis (recorder), Jill Luedke, Rick Lezenby, Byron Mayes, Greg McKinney, David Murray, Fred Rowland, Brian Schoolar, Margery Sly, Gretchen Sneff.

Meeting called to order at 2:05.

• Approval of minutes from the September 21, 2010 and November 9, 2010 meetings
  • Minutes approved with no corrections.
• New staff introductions
  • Delphine Khanna (J. LeBreton)
  • Margery Sly (L. Alford)
  • Jonathan introduced Delphine Khanna, Head of Digital Library Initiatives, and Larry introduced Margery Sly, Director of Special Collections
• Remarks by the Dean of Libraries (L. Alford)
  • Larry remains optimistic about a new library building, but the funding package is still not in place.
  • Larry discussed the $4 billion shortfall in the state budget and its effect on the University and the Libraries.  The University is expecting a cut in state appropriations.  The Library is preparing scenarios for a cut, any level of which will be problematic for Temple.  Larry suggested, and the group agreed that to the extent possible the library  prioritize materials budget cuts over cuts to the compensation and operating budget.  Larry will seek permission to use reserves as a bridge to stave off cuts until July 2012 if there is a cut and/or the library does not receive inflation funding on the library materials budget. He welcomes thoughts from the General Assembly on the budget.  He noted that we will know more about cuts and the potential impact on Temple after March 8th, when Governor Corbett presents the state budget.
•  Summon Implementation (B. Schoolar & D. Khanna)
  • Brian and Delphine outlined the Libraries’ implementation of Serials Solutions Summon web-scale discovery service.  Summon creates a searchable, “unified index” of catalog and database content.  The initial index will include our catalog records, LibGuides, and digital collections.  The initial index will be available for testing in 4-5 weeks; the testing period will last 2-3 weeks; and Summon will be available to the public in late March.  A task force is overseeing the implementation and will schedule training, coordinate testing, and collect feedback.
• Report on performing ethnographic research in libraries conference (J. Baldwin)
  • Jenifer reported on the Council on Library and Information Resources workshop on faculty research behavior that she recently attended at MIT.  The workshop was led by Nancy Fried Foster, director of anthropological research at the University of Rochester’s River Campus Libraries, and included instruction on ethnographic techniques.
• Project Information Literacy (PIL) and Temple update (K. Lewis et al.)
  • Krystal described Temple’s participation in the Project Information Literacy Spring 2010 survey.  The results were reported in  “Truth Be Told: How College Students Evaluate and Use Information in the Digital Age,” Alison J. Head and Michael B. Eisenberg, Project Information Literacy Progress Report, University of Washington’s Information School, November 1, 2010.
• Old Business
  • None.
• New business/announcements
  • Steven announced that the Library’s Technology Day will be held April 18 and that the Teaching and Learning Center’s Spring Workshop schedule is now available.
  • Jenifer announced that the ACRL Local Arrangements Committee, of which she is a member, is looking for volunteers to be “local librarians” at the conference.
  • David Murray announced that he’s planning the SALAM Conference and is seeking faculty to serve on a panel about historical memory.
• Adjournment
  • Meeting adjourned at 3:39.

Academic Assembly of Librarians
General Assembly
Tuesday, November 9, 2010 2:00 PM

Paley Library, Lecture Hall

Attending: Larry Alford, Carla Davis Cunningham, Mark Darby, Kristina DeVoe (chair), Carol Lang, Krystal Lewis (recorder), David Murray, Penelope Myers, Fred Rowland, Brian Schoolar, Adam Shambaugh, Gretchen Sneff, Sandi Thompson.

Minutes

Meeting called to order at 2:09 PM.

• Approval of minutes from the September 21, 2010 meeting.
  • Minutes not available; will be distributed before the January General Assembly meeting.
• Special Elections (F. Rowland, S. Thompson)
  • Fred Rowland and Sandi Thompson collected ballots for special elections held for one vacancy on the Continuing Education Committee and two representatives to the Temple University Faculty Senate.
• Remarks by the Dean of Libraries (L. Alford)
  • Larry described his recent travels to speak at a symposium on the inauguration of  Saudi Digital Library in Riyadh, Saudi Arabia.  He also visited the King Abdullah University of Science and Technology and King Saud University while in Saudi Arabia.
  • Temple University Japan’s library holdings will be moved into Diamond by June 2011.  The dean of the TUJ campus will be visiting Philadelphia in December. .
  • There is no new news about the proposed new library building. Fred Rowland suggested a project to collect oral histories of long-time library employees.
  • The Library will pay for librarians to attend the ACRL 2011 Conference; the money will not be deducted from librarians’ individual travel funds. Temple University Libraries, in conjunction with the libraries of the University of Pennsylvania, University of Pittsburgh, and Penn State University, will host the opening keynote address and reception at the ACRL 2011 Conference.
  • Larry discussed his relationship with OCLC and took questions from staff. Larry is OCLC’s Chair of the Board of Trustees and as such he is compensated by OCLC. He, however, keeps his OCLC and Temple University Library responsibilities separate under a written agreement with Temple.  Larry recuses himself from any TUL decisions regarding OCLC products and services, deferring to Senior Associate University Librarian Jonathan LeBreton with sign-off by the Office of the Provost.
• Sustainability Library Prize (G. Sneff)
  • Gretchen talked about the new Library Prize for Undergraduate Research on Sustainability and the Environment.  Gale Cengage is funding the Sustainability Prize in the amount of $1,500 per year for three years. Students may submit papers/projects to both the traditional Library Prize and the Sustainability Prize, but they may not submit the same paper/project to both prizes.  Submissions to the Sustainability Prize will require an additional essay describing how papers/projects meet the sustainability project. Submissions are due by March 30, 2011 and will be judged by a separate (from the traditional Library Prize) panel of judges. Publicity and promotional materials for the Sustainability Prize will be available soon.
• Old Business
  • There was no old business.
• New business/announcements
  • There was no new business/announcements.
• Special Election Results
  • Fred and Sandi announced the special election results: Rick Lezenby was elected to the Continuing Education Committee to finish Carol Brigham’s term for the remainder of the year; and, Brian Schoolar and Carla Davis Cunningham were elected Faculty Senate representatives. Brian will finish Carol Brigham’s two-year term, and Carla will serve in the new second position for the remainder of the year.
• Adjournment
  • Meeting adjourned at 3:38 PM.