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Application Materials

Applications for the 2025 SE event are now open!

 

APPLICATION COMPONENTS

Have the following information ready for the online registration form:

  1. School name
  2. Faculty advisor/mentor (with institution-affiliated email address).
  3. Team name
  4. Team level (high school, undergraduate, graduate)
  5. Team size (2-4 members)
  6. Team member details
    1. Full names
    2. Email addresses
    3. Profile photos
    4. Short bios (200 characters per member)
    5. Proof of full-time enrollment (see FAQs for more information).
  7. If any member of the team is under 18 years of age, page 3 of this consent form must be completed by each member as part of the application.
  8. How you heard about this event (please be as detailed as possible. If your advisor/mentor told you about it, please let us know how they heard about it).

GUIDELINES FOR USING AI TOOLS IN THE COMPETITION

During the live event, participants will be required to identify and utilize AI tools of their choice, such as voice changers, text generators, or image generators. It’s crucial to begin researching and familiarizing yourself with these tools ahead of time.

We strongly encourage participants to prioritize open-source or free tools to minimize personal costs and help identify high-quality, accessible options that could benefit others who may not have the means to invest in paid solutions. However, if you believe a paid tool offers a significant advantage and choose to use it, you are welcome to do so. Please note that any associated costs will be your responsibility.

Privacy is a key consideration—do not enter or upload any sensitive or personally identifiable information into these tools.

As part of the competition, we will ask you to justify your choice of tools during both the application process and the live event. Be prepared to explain why you selected each tool, how it aligns with your objectives, and how it could benefit others.

IMPORTANT NOTES

  1. The advisor/mentor can be full-time faculty, full-time staff or full-time graduate student. Advisors/mentors who have part-time status (adjuncts, members from industry/government/nonprofit etc.) are not permitted. If you are a graduate student team, your advisor/mentor must be faculty or staff. Each team can only have ONE advisor/mentor.
  2. Participation will require parental permission (if under age 18).
  3. All selected participants must sign two waivers. The first waiver ensures that students do not cheat or use external/professional assistance.
  4. Zoom calls will be recorded, and those that are excellent will be shared on our website and/or at conference presentations! Each member of selected teams must also complete a second waiver which includes an audio-visual release to compete. This allows organizers to use images, audio, text, and video generated during the competition for event promotion and dissemination via conferences, publications, and podcasts.
  5. Each member of selected teams will be required to complete a pre-event and post-event survey.

TEAM REGISTRATION