ACADEMIC ASSEMBLY OF LIBRARIANS

GENERAL ASSEMBLY

TUESDAY, NOVEMBER 13, 2012

2:00PM

PALEY LIBRARY, LECTURE HALL

Minutes

Attending: Jenifer Baldwin, Doreva Belfiore, Kristina DeVoe, Bill Dobkowski, Poliana Irizarry, Delphine Khanna, Carol Lang, Jonathan LeBreton, Krystal Lewis, Jill Luedke, Gerry Mahlman, Penelope Myers, John Necci, Katy Rawdon, Jackie Sipes

Meeting Called to order at 2:05pm by Krystal Lewis, Vice Chair/Chair Elect

1. Approval of minutes from the 5/8/12 and 9/11/12 meetings.

Recording Secretary could not attend. No minutes were available for approval.

2. Introduction of new librarians

• Krystal welcomed colleagues from the Health Sciences and Law libraries who are attending their first General Assembly meeting.
• Head of Digital Library Initiatives, Delphine Khanna, introduced the new Digital Projects Librarian, Doreva Belfiore.
• Head of Reference and Instruction, Jenifer Baldwin, introduced the new Emerging Technologies Librarian and Subject Specialist for Education, Jackie Sipes.
• Interim Dean, Carol Lang, introduced the new Coordinator of Technical Services Librarian in the Special Collections Research Center, Katy Rawdon.

3. Remarks by the Interim Dean of Libraries (C. Lang)

Dean Lang discussed a recent University wide Council of Deans meeting where some statistics about the University were shared. She pointed out that undergraduate enrollment was down 7% from the previous year. She noted a 14% increase in Engineering and mentioned the current rehabilitation of the Engineering building to accommodate growth.

Interim President Englert gave an update on the Provost search. It will be a confidential, internal search. The search committee will consist of six faculty, one undergraduate student, one graduate student, three Deans (including Dean Lang), and Vice President/Chief Financial Officer and Treasurer, Anthony Wagner.

An RFP for construction firms for the new library building has gone out and presentations will take place soon.  Richie Holland is a member of the panel that will review proposals.

The next Library All Staff Meeting is November 28. University Architect Margaret Kearney will attend.

4. Hathi Trust (J. LeBreton)

Jonathan talked about Hathi Trust, and how and why Temple might use HT. Hathi Trust is a partnership of major research institutions and libraries working to ensure that the cultural record is preserved and accessible long into the future. There are more than sixty partners in Hathi Trust, and membership is open to institutions worldwide. It is relatively new and its digital library consists of over 10 million volumes: 5 million books and 200,000 serials, only half of which are in the public domain.

Full-text public domain books and journals in Hathi Trust are currently searchable in our Summon discovery tool. Temple is not a member of Hathi Trust, but is taking a serious look at joining. Jonathan listed some reasons Temple would use the Hathi Digital Repository: it could be a long term preservation strategy, it’s scalable and economic, content is linkable to print on demand, and it provides local and collaborative discovery.

Eligibility would require a Shibboleth for login, and to provide Hathi Trust with our print holdings information in order to calculate our fee to join.

Delphine Khanna commented that Hathi Trust is planning to digitize most Federal Documents. Special Collections in libraries could scan in-house then upload content. Hathi Trust is encouraging partners to digitize their unique content.

5. Creative Commons licenses (F. Rowland)

Fred gave an overview of Creative Commons (CC). Creative Commons licenses are copyright licenses used by authors to give permission for the public to use and share their work. CC licenses allow for “some rights reserved”, rather than just “all rights reserved.” The first licenses were given out in 2001 in version 1.0. Creative Commons is now in version 3.0. CC licenses are used around the world and are enforceable. Authors can choose from six types of licenses that grant varying degrees of sharing, distribution, and alteration privileges. http://creativecommons.org/licenses/

Poliana pointed out that CC licenses derived from the self publishing movement.

6. Old Business

No Old Business

7. New Business / Announcements

Kristina DeVoe reported news from the Faculty Senate.

a.  There has been increased attention on enrollment and retention rates. Enrollment has been going down over the past few years.

• We lose 15% of students in the first year, and another 15% in the second year. Each percentage point of loss equates to about $2 million loss for the university.
• 37% students take four years to graduate
• 67% students take six years to graduate
• Average debt for students who graduate from Temple is $31,000

In reaction to these statistics, the office of undergraduate Development has increased the number of academic advisors

b. Kristina mentioned that Temple will begin functioning under a Responsibility Centered Budget, the budget management style incoming President Theobald used at Indiana University. Temple currently functions with a Centralized budget. A Responsibility Centered Budget could mean increased responsibility on the Deans, and may affect the responsibilities of the new Provost.

c. Kristina also gave an update on the Dean of Libraries Search. The search committee consists of 14 people, including Kristina. The committee is working with the search firm Isaacson, Miller. They had a healthy pool of prospects and have identified 8 candidates. Off-site interviews just concluded and on campus interviews will begin in early Spring.

8. Adjournment 3:33pm