TUPA Officer Positions

Here is a summary of responsibilities for each TUPA Officer. All positions become open for nominations in February, with elections every March. No prior experience is required to serve as a TUPA Officer!

See TUPA’s bylaws for more details.

President & Vice President

  • Chair monthly TUPA meetings
  • Oversee officer elections and filling officer vacancies
  • With the Outreach & Advocacy Officer, maintain relationships with administrators, faculty members, and alumni who support TUPA
  • Work with Secretary and Communications Officer to respond to incoming e-mails and maintain a TUPA membership roll
  • Meet with subcommittees as needed to advance TUPA’s mission

Secretary

  • Create and distribute an agenda for monthly TUPA meetings
  • Schedule rooms (or manage Zoom link) for monthly TUPA meetings
  • Record minutes at each TUPA meeting
  • Organize and maintain TUPA documents in Google Drive
  • Work with Presidents and Communications Officer to respond to incoming e-mails and maintain a TUPA membership roll

Treasurer

  • Develop an annual budget, with input from other officers
  • Keep track of all funds that TUPA receives and report the budget status at each TUPA meeting
  • Work with the Office for the Vice President of Research to disperse funds for approved expenditures
  • Work with Events Coordinators to determine a budget for each event
  • Develop and delegate fundraising strategies

Co-Events Coordinators

  • Schedule and coordinate monthly social events, with the help of other officers and TUPA committee, and report updates at each TUPA meeting
  • Maintain contact with other postdoc associations in Philadelphia to plan joint events
  • Work with the Communications Officer to advertise each event
  • Work with the Treasurer to determine a budget for each event
  • Help organize professional development events twice a year

Advocacy & Outreach Officer

  • Coordinate efforts to gain more visibility for postdoc work and value across campus, with the Communications Officer
  • Coordinate outreach and advocacy efforts with other groups on and off campus
  • Help recruit and orient new TUPA members
  • Gather data to help identify issues postdocs are facing informally (by speaking with postdocs) or formally (using surveys)
  • With the Presidents, maintain relationships with administrators, faculty members, and alumni who support TUPA

Communications Officer

  • Maintain TUPA website, removing dated information and keeping all pages up to date
  • Administrate forums for communication among postdocs, including Slack and WhatsApp
  • Update TUPA social media accounts regularly
  • Work with Secretary and Presidents to respond to incoming e-mails and maintain a TUPA membership roll
  • Work with the Event Coordinators to advertise each event
  • Coordinate efforts to gain more visibility for postdoc work and value across campus, with the Advocacy & Outreach Officer

Webmaster

  • Maintain the TUPA website, keeping images, posts and calendars up to date
  • Update layout and links to maintain user friendliness, professional image, functionality, etc.
  • Improve website aesthetics and functionality for better accessibility

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