Thank you for your interest in becoming a member of the TUJ Academic Conference Organizing Committee!
Please review the following information to learn more about the different teams that support the Committee’s work, and then complete the application form below. If you have any queries, please contact us via this site’s Contact page.
Budget and Research Team
The Budget and Research Team is responsible for maintaining and recording the budget, including detailed budget lines, for all committee members. They attend monthly Research Committee meetings to stay informed of ongoing activities and decisions, and they communicate relevant information from the Research Committee to the Conference Committee. In addition, the team organizes and coordinates requests for support on behalf of the Research Committee. Overall, the team ensures smooth communication, accurate budgeting, and effective administrative support across committees.
Attendee Registration Team
The Attendee Registration Team manages all aspects of conference registration and attendee coordination. They collect and monitor registration information, follow up with participants on missing data or updates, and send reminder messages before the conference. They communicate registration deadlines to the Communications Team for advertising and coordinate accessibility needs with the logistics team. Additionally, the team organizes food deliveries, sets up and staffs the registration and refreshment areas, and oversees student workers. After the conference, they assist with cleanup and send follow-up messages to attendees to gather feedback.
Presenter Registration Team
The Presenter Registration Team oversees all presenter-related processes for the conference. They collect and monitor presenter registration information, distribute abstracts to the committee for review, and use collected data to manage follow-up tasks. These include notifying presenters of acceptance decisions, sharing presenter details with the Communications Team for the conference booklet and website, and coordinating presenter needs such as modality, technology, and room arrangements with relevant committees/teams. The team also sends reminder messages before the conference, prepares presenter certificates, and follows up with participants afterward for feedback. During the conference, they greet presenters and provide on-site or online assistance as needed.
Communications Team
The Communications Team is responsible for managing the conference’s digital and communication platforms. They build, maintain, and update the conference website, manage access to the shared TUJ Conference email, and develop a platform to collect and distribute attendee and presenter registration information to other committee members. They collaborate with the Attendee/Presenter Registration Team to create the conference program booklet and flyers and coordinate with the Art Department to produce and design conference posters. The team also communicates with all faculty, staff, and students and supports the social media team in creating posts for TUJ’s social media channels.
Logistics Team
The Logistics Team collaborates with the Presenter Registration Team to build the conference schedule and book the necessary rooms. They plan the setup and breakdown of each room, including determining the number of people required, and coordinate with ITS to book technology as needed. The team organizes a dedicated “hybrid team” to support online participants and conducts test-runs to ensure smooth operation. During the conference, they serve as the primary support for any technology-related issues. After the event, they lead the return of tech equipment to ITS and oversee room reset.
